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Purchasing

Responsibilities

The Purchasing Office maintains continuity of services and supplies to support the various City departments. The City has a centralized Purchasing Office consisting of one Buyer and two Finance Assistants. City departments have authority to purchase supplies and services with a dollar value of $2,500 or less. Purchases exceeding this amount are handled by the Purchasing Staff. Vendors seeking to do business with the City need to fill out the Purchasing Vendor Form, register for Business Tax (License) and fulfill insurance requirements.  Please see the related links below.

Purchasing

Contact Information

 

Purchasing Office Location

Hours

3300 Capitol Avenue Building B
City of Fremont Office Location

Fremont, CA 94538
Phone: 510-494-4620

Purchasing Fax: 510-494-4621

Monday to Friday,
8 a.m. to 5 p.m.

(closed noon to 1 p.m.)

Local Business Preference Increases for City Purchases

The City Council recently approved a change to the Fremont Municipal Code to increase the local business preference for vendors located in Fremont from 1%to 2.5% on City purchases. The local preference is for purchases of personal property over $25,000, with a maximum local preference amount of $5,000.

How does it work? The local business preference applies only to personal property, which covers just about everything the City purchases except real property and services. When the City goes out to bid to purchase personal property, the vendor with the lowest bid is awarded the purchase. For vendors located in Fremont, the City will now deduct 2.5% (up to $5,000) from their bid amount when ranking the vendors from lowest to highest.

The amount of the contract is the vendor's actual bid, but local vendors get an advantage when ranking takes place. This local preference encourages and supports local vendors - something that is good for the community and the economy overall.

For more information about Fremont's local business preference, contact the City's Purchasing Division at 510-494-4620.

Vendor Guide and Forms

The Purchasing Vendor Guide contains basic information on doing business with the City of Fremont.  The Purchasing Vendor Forms download includes the following:

  • Request to be Added to Vendor List
  • Vendor Commodity Code Listing
  • Emergency Operation Program

Purchasing Vendor Guide (1.9 MB)

Request To Be Added to Vendor List (427 KB)

Vendor Guide

Request To Be Added to Vendor List


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